BTHE BEAR CABINSBROKEN BOW · HOCHATOWNEMAIL JACI ↗

A BOUTIQUE APPROACH TO CABIN OWNERSHIP

Your cabin.
Our standard.

Full-service management & co-hosting.
Thoughtful hospitality. Proven systems.
A true partnership, built around you.

EXPLORE YOUR OPTIONS ↓
THE BEAR CABINS IN BROKEN BOWTHE INTERACTIVE MANAGEMENT GUIDE / 01
FAMILY OWNED & OPERATED✦BOUTIQUE BY DESIGN✦TRUSTED LOCAL TEAMS

A CABIN IS PERSONAL. ITS MANAGEMENT SHOULD BE, TOO.

Less on your plate.
More from your
ownership.

We treat every client’s cabin the same way we treat our own. Because your success is our success.

From pricing and reservations to guest communication and property care, we bring together the systems, people and attention your cabin deserves. Our remote management team works with trusted local cleaning, inspection and maintenance teams in Broken Bow and Hochatown.

You choose how involved you want to be. We build the right partnership around your goals.

01 / CHOOSE YOUR PARTNERSHIP

Two ways to
work together.

One shared standard of hospitality.
A different level of involvement for you.

01

HAND THE DAY-TO-DAY TO US

Full-service
property management

For owners who want a hands-off experience. Our team handles the day-to-day operations of your vacation rental, including guest communication, cleaning coordination, maintenance coordination, marketing, pricing and owner reporting.

  • We coordinate your cabin’s operations and local teams.
  • We manage reservation funds and owner accounting under your agreement.
  • You access bookings and your property statements through your owner systems.
EXPLORE FULL-SERVICE ↗
02

STAY INVOLVED, WITH SUPPORT

Co-hosting

For owners who want to remain involved in their property’s operations while benefiting from professional marketing, revenue management, guest support and our established technology and systems.

  • We support bookings, pricing, marketing and guest communication.
  • You remain involved with your property, vendors and finances.
  • You see the booking calendar, guest information and reporting for tax preparation.
EXPLORE CO-HOSTING ↗

9 SHARED SERVICES · 5 FULL-SERVICE EXCLUSIVES

The differences, made clear.

Both programs include professional hosting support and emergency maintenance. Full-Service also includes cleaning coordination, maintenance coordination, inventory management, landscaping and sales and lodging tax remittance. Co-Hosting owners are responsible for remitting taxes to the authorities.

Full-service and co-hosting service comparison
ServiceFull-ServiceCo-Hosting

Management commission applies to nightly rent only. See the pricing below for onboarding, recurring fees and how payments work.

YOUR INVESTMENT / CLEAR FROM THE START

The numbers.
The next steps.

Commission on nightly rent only.
Choose the level of support that fits your ownership.

FULL-SERVICE MANAGEMENT

20%

of nightly rent only

One-time onboarding$250

We collect reservation payments, remit sales and lodging taxes to the authorities, create your owner statements and send your ACH payout by the 15th of the following month.

CO-HOSTING

15%

of nightly rent only

One-time onboarding$350

You collect reservation payments and are responsible for remitting sales and lodging taxes to the authorities. We do not remit taxes under Co-Hosting. We send an invoice at the end of each month for our management commission.

MONTHLY MINIMUM

$125

A $125 minimum management fee applies in a month when no bookings are taken.

SMART-LOCK FEE

$10 / lock / month

At least one compatible smart lock is required for the front door. The monthly fee applies to each lock.

CHARGED TO THE GUEST

$39 / reservation

A management fee is charged to the guest for each reservation.

BEFORE YOUR CABIN GOES LIVE

Professional photography is required.

Photography is a separate startup cost. We’ll confirm the required package and price before scheduling your shoot.

EVERYDAY CARE & GUEST PROTECTION

The details that matter.

The cleaning fee covers guest replenishables. We also offer a guest damage waiver program that covers accidental damage caused by guests up to $1,000.

HOW THE MONEY MOVES

Full-Service

  1. We collect reservation payments.
  2. We remit sales and lodging taxes to the authorities.
  3. We create your owner statements.
  4. We send your ACH payout by the 15th of the following month.

Co-Hosting

  1. You collect reservation payments.
  2. You remit sales and lodging taxes to the authorities.
  3. You retain visibility into bookings and guest information.
  4. We invoice you at month-end for our commission.

YOUR LAUNCH CHECKLIST

  • Signed management agreement
  • Onboarding fee
  • Required professional photography
  • Compatible front-door smart lock
  • Property readiness and account access

THE FOUNDATION / INCLUDED IN OUR APPROACH

Small team.
Thoughtful systems.

Just because we’re small
doesn’t mean we aren’t mighty.

01

Revenue with a strategy

A tailored revenue strategy and dynamic pricing, with attention to demand, seasonality, events and booking pace.

02

More ways to be found

Professional listings, direct booking exposure, social media and distribution across major channels including Airbnb and Vrbo.

03

People behind the stay

Responsive guest communication backed by a team. We strive for five-star service and work to address issues as quickly as possible.

04

Care for your cabin

Local vendor relationships, property-specific guidance and a guest damage waiver program covering accidental damage caused by guests up to $1,000.

02 / THE GUEST EXPERIENCE

From “we booked”
to “we’re here.”

Everything guests need, right at their fingertips.
Select a feature to see how it works.

THE BEAR CABINS ✦
YOUR NEXT CHAPTER
STARTS HERE.

ILLUSTRATIVE GUEST PREVIEW

YOUR STAY, IN ONE PLACE ↗
A seamless stay starts before arrival.

The preview illustrates the experience; it is not a live guest account. Available features and pre-arrival steps vary by booking channel and property. Remote unlocking requires a compatible, connected smart lock.

03 / YOUR OWNER EXPERIENCE

Stay connected.
Stay informed.

Your own owner portal. A clear view of your cabin.

Check in and see bookings whenever you need to. Your access is set up around your management service, with clear communication from our team along the way.

OWNER ACCESS● YOUR PROPERTY

ILLUSTRATIVE PORTAL OVERVIEW

Your cabin, at a glance.

BOOKING CALENDAR MONTH VIEW

A preview of available information, not a live dashboard.

THE PEOPLE BEHIND YOUR PROPERTY

A small team.
A personal partnership.

Get to know the people who know your cabin. You’ll build relationships with Jaci, Caitlyn and Andrea throughout your ownership journey.

Jaci Christian, CEO and owner

CEO & OWNER

Jaci

Jaci leads The Bear Cabins, focusing on bookkeeping, overall business development and the direction of the company. As an owner herself, she brings a personal understanding of the partnership behind every property.

Caitlyn, operations office manager

OPERATIONS OFFICE MANAGER

Caitlyn

Caitlyn keeps day-to-day operations moving, coordinating maintenance and guest needs with our teams. She helps connect the details happening at your cabin with the people taking care of them.

Andrea, guest relations assistant

GUEST RELATIONS ASSISTANT

Andrea

Andrea supports guest communication and helps guests feel informed and cared for throughout their stay. She works alongside Jaci and Caitlyn to keep the guest experience running smoothly.

YOUR OWN OWNER GROUP CHAT

Familiar faces.
Open lines of communication.

Every owner has a dedicated group chat with our team. It’s a shared place for property updates, questions and ongoing conversations, so you can build a relationship with Jaci, Caitlyn and Andrea and stay connected to the people supporting your cabin.

A NOTE FROM JACI / FOUNDER & OWNER

“To both succeed, we have to succeed together.”

I’ve been managing homes since 2015, starting with long-term rentals. In October 2020, my husband and I bought our first cabin and began managing it ourselves. Since then, my experience has grown to include short-term rentals, owning properties with partners, property ownership consulting, training other owners and managing homes for others—all while building The Bear Cabins.

But at the heart of it, I simply love hospitality. I love welcoming guests to my own properties, hosting them and creating experiences they’ll remember. I understand the care you put into your home because I feel the same way about mine.

That’s the perspective I bring to every owner partnership: care for your property, pride in the guest experience and an understanding of what it means to be on your side of the relationship. I believe in open communication, honest feedback and working toward shared goals. I’d love the opportunity to represent you and your property.

Jaci

A FEW THINGS YOU MIGHT BE WONDERING

Let’s make it clear.

How do the finances differ?

With full-service management, we collect reservation payments, remit sales and lodging taxes to the authorities, create your statements and send your ACH payout by the 15th of the following month. With co-hosting, you collect reservation payments and are responsible for remitting sales and lodging taxes to the authorities; we do not remit taxes. We send an invoice at the end of the month for our commission. Commission is 20% for full-service and 15% for co-hosting, calculated on nightly rent only. A $125 monthly minimum applies if no bookings are taken.

Can I still enjoy my own cabin?

Absolutely. We have an owner-friendly reservation policy. Owner stays require cleaning, and we can work with you on pricing or discount codes for friends and family. Donated stays and other fees follow your agreement. Coordinate owner dates with our team so the calendar stays accurate.

What if I’m moving from another manager?

We help plan the transition, review your current agreement and coordinate the next steps. Existing reservations need individual review and coordination with the current manager, booking channel and guests. We’ll work with you to protect the guest experience during the change.

Can you help with a new build or a cabin that isn’t ready yet?

Yes. We guide owners through preparing their cabin, staging and initial onboarding, and connecting with local vendors. Launch timing depends on property readiness, photography, accounts and the work needed before guests arrive.

Do you offer services beyond management?

We can discuss a custom property website or domain, dedicated social media setup and content planning, paid advertising, and other property-specific needs. These are optional services quoted separately.

04 / A THOUGHTFUL START

Your next chapter,
in three steps.

01

Talk through your goals.

On your consultation call, we’ll answer your questions and discuss which partnership fits your cabin.

02

Walk through the details.

Review the property, its setup and what’s needed for a successful launch.

03

Sign. Onboard. Welcome.

With the agreement in place, we connect the systems and prepare your cabin to host.

YOUR CABIN. OUR STANDARD.

Ready to
partner with us?

We can’t wait to speak with you. If you haven’t already scheduled your call, choose a time below. We’ll talk through your goals, answer your questions and explore the right partnership for your cabin.

SCHEDULE YOUR CALL ↗

Already scheduled? We look forward to connecting. If you’re ready to move forward, reply to the email that brought you here and let us know which program fits your goals.